Contract Compliance

In-Depth Engineering complies with the terms and requirements of all contracts. We are obligated to provide all required products and documentation as contracted, to charge our hours accurately, and to follow government procedures in all that we do.


Mandatory Disclosure of Suspended or Debarred Contractors

We do not conduct business with contractors, vendors, or individuals who have been suspended or debarred from doing business with government agencies. We follow Federal Executive Order (E.O.) 12549 “Debarment and Suspension” which requires that all contractors receiving individual awards, using federal funds of $25,000 or more, and all subcontractors certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any federal department or agency from doing business with the federal government before an award is made.

In-Depth receives from each subcontractor, vendor, and individual a debarment certification statement that their company and principals have not been debarred, suspended, proposed for debarment, declared ineligible, are not in the process of being debarred, or are voluntarily excluded from conducting business with a federal department or agency of the federal government. This certification can take the form of a signed letter or a signature block within a procurement document.

In-Depth also researches debarment status on the web, a process by which we check the federal website (epls.gov) to see if a contractor, vendor, or individual is on the government list of debarred vendors. Being on the list means the vendor is debarred, being absent from the list indicates a vendor is in good standing.


Record-Keeping

We are committed to maintaining accurate and complete financial and business records. All transactions between In-Depth and customers, suppliers, and individuals are recorded in a timely manner and reflect detailed information to ensure that all costs are properly charged. We follow U.S. generally accepted accounting principles and have created our own accounting/record keeping policies and procedures to govern our activities. Business records include financial and government filings and all other records created within the scope of our business. We adhere to the U.S. government requirements for maintaining and retaining certain records.

A company’s credibility is judged in many ways, and one fundamental way is the integrity of its books, records, and accounting. All of the company’s officers and employees must properly record many kinds of business information. All financial books, records, and reports – whether computerized or paper – must correctly reflect transactions and events. This includes accurate recording of cost, sales, shipments, time sheets, vouchers, bills, payroll and benefits records, and regulatory data, among other business information.

The following are examples of improper activities that are not allowed:


Time Keeping and Reporting

Everyone is responsible for understanding and complying with the time card keeping policies and procedures of the corporation. We are individually and corporately responsible for properly accounting for labor, travel, material and other costs, and ensuring that they are accurately recorded and charged to the company’s records. These costs include, but are not limited to, direct charge contract work, work related to independent research and development, and bid and proposal activities. Knowingly mischarging the time worked or falsifying a time card record violates company policy and the law. No employee shall knowingly charge an incorrect account or knowingly approve mischarging.


Subcontractor Charges

Transactions between the corporation and subcontractors and consultants must be promptly and accurately entered in our books in accordance with generally accepted accounting practices and principles. Under no circumstances shall any employee misrepresent facts or falsify records regarding subcontractor scope or cost.


Submission of Claims

We recognize that the law provides for significant damages and penalties for any government contractor who chooses (knowingly) to submit false claims to the government. Knowingly submitting false claims, as well as those that are submitted without verification that the work was performed in compliance with the requirements is against the law. The laws and regulations associated with doing business with the government are varied and complex. We are committed to carefully reviewing claims for payment; ensuring that we are in full compliance with applicable requirements.


Billing and Pricing

We make certain that our billing and pricing is clear and accurate. Pricing our services is a combination of many relevant factors that take into consideration the overall costs associated with designing and producing our products and services. Our invoices shall be clear and concise. We shall make every effort to ensure that our bills to customers and others are accurate and timely and billed appropriately.